Journal Entries

Standard Journal Entries

A Standard Journal Entry is a paper journal entry form (MS Excel) used to move posted transactions between non-sponsored projects or to move PCard transactions that are more than 90 days old and require adequate supporting documentation.  The JE form must be printed and signed by both the JE preparer and manager/supervisor before it is forwarded to the Controller's Office for processing.

Journal Entry Procedures and Form

DOC Journal Entry Procedures

XLS Journal Entry Form

XLS Journal Entry Form - Prior Budget Period

Campus Service Unit (CSU) Journal Entries

Campus Service Unit (CSU) journals are web based journals used for the posting of original intra-departmental charges for the sale of goods or services.  When processing the journal entry, campus units should debit the expense account of the unit requesting the goods or services and credit the specific departmental revenue account for the goods or services provided.  This functionality is used by campus units such as OHR, DLPE, Facilities, Student Center, Parking, Printing & Copying Center.

To obtain access to campus service unit journal entries, you must first attend the PeopleSoft CSU training course.  Service department managers may request this training at gl.ask@business.gatech.edu.

Campus PCard Redistribution

Campus PCard (CPC) journals are web based journals for moving PCard charges within 90 days after they have posted to the General Ledger.

To obtain access to campus PCard journal entries, you must first attend the PCard Journal Entry training course.  Department managers may request this training for PCard coordinators via the OOD website www.training.gatech.edu. 

Electronic Cost Transfer

The Electronic Cost Transfer provides campus financial officers with the ability to make timely cost transfers between projects, utilizing the electronic cost transfer system (ECT). The features of the ECT system will be used on sponsored and non-sponsored projects. The need for duplicate data entry will be eliminated and the timeliness and accuracy of corrections based on basic system edits should improve.  Training authorization for this process can be obtained via the OOD website www.training.gatech.edu.